Here are some of the simplest ways to send video through email. That’s what we will be looking at in this article.

If you are not creating videos, then most likely, you are consuming them.

Video content attracts more viewing than any other type of content, and with good reason: videos are more engaging.

As a result, it’s no mystery that you’re here seeking to learn how to send a video through email.

This article will explain all the options available to you when it comes to sending a video through email.

When you attach a video to your email newsletter, it becomes much more attractive and appealing.

Considering that subscribers are more likely to watch a video than to read a long email or a long article, this makes perfect sense.

In an email, you can embed a video. Create an image, GIF, thumbnail, and add a link that takes recipients to an external site. Possibly your landing page, Vimeo, or some other medium where they can see your full video.

Below, I will share with you some methods on how to send your subscribers a video through email:

Sending video through email

Post The Video On A Video Sharing Platform

Publish the video on a hosting platform before you send it to subscribers via email. This shouldn’t cause any challenges.

We will simplify how to host videos on YouTube and send them to your subscribers through email for the purposes of this guide. There are several ways you can share your videos.

Next, you go to YouTube and click the upload your video link that appears in the top right corner of the page. A page will now appear where you can upload the video.

Click on “SELECT FILE” to upload the file you have selected. You will then be asked to choose the file you want to upload.

In the status bar on the screen, you are able to see how far the upload has progressed. If you want, you can also add a description and a tag to your video as soon as it is uploaded. 

As a featured image for your video, YouTube provides you with three choices of thumbnail images. In an email newsletter, the thumbnail image is the first thing that subscribers will notice, so it must be an appealing image.

When you already have a verified account, and you’re not happy with any of YouTube’s auto-generated thumbnails, you can create your own thumbnail.

When you have successfully uploaded your video, you can access it on your YouTube page as soon as it has been uploaded. By now, you should have received a URL that defines your video. And that URL will be what you need for the next stage of the process.

Adding A Clickable Image To The Email

Make sure your thumbnail GIF or image is a clickable feature. So that subscribers are taken directly to your video when they click on it.

The less complex the process, the better for all involved no one like going back and forth. Especially in an era where time is everything. 

You need an email service provider that offers this functionality to do this. If, for instance, you are using Mailvio to send your emails. Then when you select your thumbnail image or an email GIF . You will be given the option of including a link to your video.

Please Send A Trial Email First

Make sure that the email works as it should by sending a test email to yourself after completing the above steps. If you follow the same process as sending this email to your mailing list.

You only need to send it to your personal email address first and then make sure that everything works properly, and you’re done. Practice becomes perfect.

Create Your Email And Include Your Thumbnail In The Email

It’s best to use solid copywriting advice to write your newsletter’s copy. Then embed the thumbnail or screenshot of the video within the body of the email, as illustrated in the following example.

Alternatively, you could make the placeholder a GIF as well. That way, you are able to encourage high engagement rates even more than a still image. Constant engagement with subscribers builds trust and loyalty.

You should use GIF thumbnails rather than images in emails. Because they give your subscribers a better sense of what your video is about, increasing the likelihood they’ll click to watch it.

Tips On How To Send A Video Through Email To Multiple Contacts

In most cases, you just want to send your video to one or a couple of people. Not an email list of millions of subscribers.

Moreover, when you want to send videos to a small number of recipients. You can use any of the popular email platforms, like Yahoo, Gmail & Outlook to send your video. These platforms offer this feature.

Despite the differences between the various email platforms, all of them have the ability to send video through email.

In this chapter, we are going to explore how to send videos through email via three popular mailing solutions.

Use The Email Attachment Feature To Send Videos

To begin with, you will need to log in to your Gmail account.

After clicking the “Compose” button, you will be prompted to create a new email.

Choose the file you want to attach from the list and click “Open” once you have selected the “Attach files” button.

After attaching your video, type the content of your email and click “Send.”

Sending A Video Through Outlook

As you might imagine, the process of sending videos with Outlook is not as complicated as it might appear at first glance.

As with many Yahoo Mail or Gmail users, the process works very similarly. It does not take more than a few moments to complete.

With Outlook, you have two options when sending videos via email. You could either send your video. Use a link or add the video to Outlook by inserting it as an attachment.

Visual description of how to send a video through Outlook

Transfer The Video Via Google Drive

You can compose your email by opening your Gmail account and clicking the “Compose” button.

You will then click on the “Google Drive” symbol at the bottom toolbar of the email.

Lastly, click on the “Attachment” button so that you can select the video you wish to send.

Example of sending video via google drive

Sending Video Via Yahoo Mail

It’s easy to share interesting videos with friends and colleagues by including them in an email message if you have a Yahoo account.

Yahoo Mail offers two methods for sending videos. In an email, you can either include the video link or attach it as an attachment.

Visual instructions of how to attach and send a video via yahoo

Sending Videos Via Gmail.

Today, Gmail is one of the most used email platforms on the planet.

Gmail offers two options to send video through email. They include:

  • Add a file from your Google Drive to your message.
  • Use your device to attach a file to a mail. 

If the video is over 25MB, Gmail automatically converts it to a Google Drive link when you upload it as an attachment.

Example of sending video via Gmail

Disseminate Your Video URL

You can simply share a video’s link with someone else on YouTube or any other social platform. That you are using to share a video.

You can do this by clicking on the “Compose” tab within your Yahoo Mail account. After you have pasted the web link or URL of the video. If you wish to send in the “Link” tab at the bottom of the screen, click “Save.” Next, compose and send your message. The whole process takes about a minute.

Transfer Videos Via An Attachment

One thing you must remember when doing this is that you are not able to attach files larger than 25 MB on Yahoo Mail.

Before sending a large video file as an attachment, it’s best to compress it first. We’ll go into detail about how to compress a video later on in this article. It’s a pretty standard and easy process.

If you want to send your video as an attachment, open your Yahoo Mail account. Then, click on the “Compose” tab to start writing a new email message. 

As soon as you click on “Attach files,” a series of selections will appear automatically. Then click on “Attach files from your computer” and choose the file you wish to attach. Once you have completed this step, you can send your email.

Videos can be as many as you wish as long as they don’t exceed the limit.

Minimizing A video To Send Through Email?

Without any objection, there is one major drawback associated with videos, and that is their huge file size.

Larger file sizes are a consequence of longer, higher-definition videos. As a result, it makes it challenging for the viewer to attach the files to emails.

Here are the main ways how to send video through email which has a massive file size.

  • You can make the video shorter and smaller with free apps on the app store.
  • Cloud storage services like Google Drive, OneDrive, Dropbox, or WeTransfer are exceptional for sending large video files.
  • You can assemble them into a zip file

If You Find It Difficult To Send Video Through Email

Even in the best of circumstances, you may have some difficulty sending videos via email. Usually when sending large video files without first compressing them.

Most of the time this occurs because your video exceeds the limit of whatever emailing platform you are using.

Currently, Yahoo Mail and Gmail have file sizes restrictions of 25 MB, while Outlook has a 20 MB file size limit. In case your videos are larger than the set limit, you will have difficulty sending them.

Occasionally, technology glitches may also occur while sending videos. You’ll notice at times like these that you’re not the only one experiencing problems. In fact, they usually resolve themselves after a period of time.

Use a cloud service or social media platform so that you can just send links to your videos. Is the best way to guarantee that you can always send them without any problems.

The video automatically uploads into the email after you enter the URL, and customization options appear.

Final Words

Now that you know all the methods and tactics for sending videos through emails, I’m sure you’re eager to get started.

We have analyzed in detail all the useful ways you can send videos through email while retaining their quality in this article.

For businesses, the most effective way to send videos via email is to embed a YouTube video in an email creator. You can easily do this with Mailvio you may want to give it a try!

This also helps drive traffic to your YouTube page. The same strategy works for freelancers and marketers.

Neil Napier

Neil Napier is the co-founder of Mailvio. Neil started his entrepreneurial journey in 2012 out of necessity to keep his visa in the UK, when he failed to keep his visa he moved to Finland and started his career as a serial entrepreneur and super affiliate. With over $10 million USD in revenue generated, he is a sought-after expert entrepreneur, copywriter & product creator.

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